Satisfactory Academic Progress (SAP) Policy & Requirements for FEDERAL Student Aid

All Guttman Community College students who receive federal Title IV funding (Pell, SEOG, Federal Work Student, Direct Loans, etc.) must maintain Satisfactory Academic Progress (SAP) according to the CUNY SAP policy in order to receive continued eligibility for their financial aid.

Requirements for Federal Aid
In order for a student to receive Federal Financial Aid, he/she must meet all of the following requirements:

  • Earn a minimum GPA based on attempted credits as follows: for 0.5-12 credits a minimum GPA of 1.5, for 13-24 credits a minimum GPA of 1.75 and over 24 credits at least a GPA of 2.0.
  • Earn a certain number of credits based on the amount of credits you have attempted. For associate degree programs: accumulated credits must be equal to or greater than [(.875 x credits attempted) - 21]
  • The attempted credits are no more than 150% of the credits normally required for the degree. For example: if the credits needed for the degree is 60, you can attempt no more than 90 credits. [Attempted credits are courses you registered for and did not drop before the last official withdrawal date.]
  • Every student's academic progress for the purpose of determining future Title IV eligibility is measured at the end of each academic year. The review must include all semesters with attendance including any summer and intercessions whether or not Title IV assistance was received.
  • Those students who fail the standards immediately become ineligible for federal aid. A student cannot automatically be placed on probation.  They are suspended from receiving any additional aid.
  • A student can regain eligibility either by attending classes without receiving federal aid until they meet the required standards OR they can be granted probation for one semester based on the approval of an official APPEAL.
  • The “probation” period can only be granted for one semester at a time and only if that student can regain SAP eligibility after that one semester. This means that a student who is granted probation MUST HAVE an individual academic plan to help them regain their eligibility. This plan will be reviewed at the end of the semester.

SAP Appeal Process for 2014-2015:

  1. Complete the Financial Aid SAP Appeal form.  <pdf>
  • As part of the SAP Appeal form, prepare a detailed written Personal Statement (typed or printed legibly in 250 words or less), explaining the extenuating circumstances;
  • How you propose to resolve the deficiency that contributed to your unsatisfactory academic progress; and
  • Attach as many of the following types of documentation to support your appeal:
  • Evidence (physician’s statement) of personal illness involving hospitalization or extended confinement;
  • Evidence of death (copy of death certificate required) of an immediate family member (mother, father, child, sibling, grandparent) or illness of an immediate family member of which you were the primary caretaker (include a statement from a physician, social worker, etc. indicating your caretaking role) requiring your absence from classes for an extended period of time;
  • Evidence (statement from a licensed physician, psychologist, social worker, etc.) of an emotionally disabling condition that prevented you from attending classes;
  • Evidence (deployment orders) of military duty; involvement with agencies or government; incarceration; or similar reasons that prevented you from attending classes (official documents);
  • Evidence (official documentation) of any other extenuating circumstances.
2.   Meet with Carolee Ramsay to develop an individualized Academic Plan. Be certain to bring the SAP Appeal form with you to this appointment.
3.   Attach your supporting documentation and the approved Academic Plan developed and signed by Carolee Ramsay to the SAP Appeal form.
4.   Submit the above packet to the HUB (3rd floor) prior by the deadline date of 8/22/14 for the Fall 2014 semester.
5.   Any late (those received after the deadline below) or incomplete appeals will not be accepted and will be returned to the student.
6.   Students will be notified within 5 business days (via email) of the Appeal Committee’s decision.

    NOTE: The SAP Appeal Form and Academic Plan should be two separate documents.
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