Confidentiality Matters (FERPA)

The Office of the Registrar takes its obligation to safeguard the confidentiality of student information very seriously. We go beyond the requirements of the federal law that governs access to this information. We will not release any information about a student without the student’s prior written consent.

We will only verify or confirm the following directory information:

  • Dates of attendance
  • Degrees or honors
  • Major

If the student wants to authorize someone to have access to his/her academic record, GPA, or transcript, the student must provide the registrar with a written consent along with a copy of the student’s valid state ID. The consent should include the name of the person who is authorized to have access, and specify the education records that the student wishes to disclose.

If the student is authorizing the release of a transcript, a transcript request form needs to be completed and signed by the student. A letter of consent to release the transcript with the name of the party and reason should be included with the form along with a $7.00 check or money order made payable to Guttman Community College.

The only time that we will release information about a student without prior written consent from the student is under those circumstances specified by law. See Notification of Privacy Rights.

If the student does not want the Registrar’s Office to confirm or verify even the directory information listed above without his/her prior written consent, submit a Directory Information Non-Disclosure Form to us in the Hub, located on the third floor of 50 West 40th Street, or mail the form to the Office of the Registrar at the following address:

Guttman Community College
Office of the Registrar
50 West 40th Street
New York, NY 10018

Please note that if you ask us to withhold directory information, we will not be able to confirm your enrollment or degrees for enrollment purposes or for health plans or other verifications of status without your prior written consent.

For additional information about FERPA, the federal law that governs the release of student education records, click here or write to:

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, S.W.
Washington, DC 20202-4605