Remote Working Protocols

Dear Campus Community:

For the health and safety of our community, and in accordance with CUNY and NYS policies concerning the Coronavirus pandemic, Guttman has implemented a series of changes in work protocols that will affect the way we conduct business for the foreseeable future. These changes include the following:

– Most full-time employees, with some exceptions, are expected to maintain a 35-hour a week schedule. Schedules should be maintained by each department head and flexibility is highly encouraged. Hours of availability (if different from the regular schedule) must be discussed and agreed upon between the supervisor and staff member.

– Full-time staff who are on a bi-weekly schedule must continue submitting timesheets on a regular basis. This is even more important at this time when we are functioning remotely. Any annual leave or unscheduled leave must be requested and approved in advance. Temporary disability leave should be used for your own illness or to take care of a sick family member (up to 3 days in the academic year). If you wish to take any time off from work; please ensure to follow office protocols for requesting time. We have also provided the link to the Advance Approval of Leave form.

– ECP staff, CSM and Library faculty must continue submitting their Monthly Timesheet on a timely basis, as should the full-time faculty with the prompt submission of the Monthly Sick-leave Exception Reports through the Guttman Forms System.

– Part-time staff (College Assistants and Non-Teaching Adjuncts) should also be working remotely to maintain their regular schedules, and timesheets should continue to be submitted on a bi-weekly basis to Guttman Forms System.

– On April 1, 2020, the U.S. Department of Labor announced the Families First Coronavirus Response Act (FFCRA or Act). The FFCRA requires certain employers, including CUNY, to provide employees (full-time & part-time) with paid sick leave or expanded family or medical leave for specific reasons related to COVID-19.   Click here for more information on FFCRA.

As we continue in this remote working environment and prepare for a return to campus on August 2, 2021, CUNY has provided flexible work arrangement guidelines for supervising and managing your team.

CUNY Flexible Work Guidelines Website

Flexible Work Guidelines PDF

CUNY Remote Work Request

Reasonable Accommodations HR webpage

Flexible Work Arrangements – General Accommodation Request Form

Supervisors should be actively engaged and working with staff to develop daily routines and check-ins so that business operations continue without interruption. All staff who are working remotely are subject to the same standards that were in place for their position prior to this arrangement. For more information and guidance about teleworking protocols, please refer to the CUNY toolkits below:

Tools and Rules for Teleworking – Managers

Tools and Rules for Teleworking – Employees

Thank you for your patience as we get through this crisis together.

Stay healthy and safe,

Your friends in HR.