Satisfactory Academic Progress (SAP)

All Guttman Community College students who receive Federal Financial Aid (Title IV) and State Aid funding (For example: Pell, SEOG, Federal Work Study, Direct Loans, TAP) must maintain Satisfactory Academic Progress (SAP) according to the CUNY SAP policy in order to receive and maintain eligibility for their financial aid.  Failure to maintain SAP will result in the loss of future eligibility for Federal and State student aid.

SAP Requirements for Federal Aid

Federal Satisfactory Academic Progress is evaluated annually at the end of the Spring II session.  In order for a student to receive Federal Financial Aid, he/she must meet the following requirements:

 Minimum GPA– To be in good academic standing, a student is required to earn a minimum GPA based on attempted credits as follows:

  • For 0.5 – 12 credits a minimum GPA of 1.5,
  • For 13-24 credits a minimum GPA of 1.75,
  • Over 24 credits a minimum GPA of 2.0
  • Maximum Time Frame– The credits a student has attempted* is no more than 150% of the credits normally required for the degree. For example: if the program of study requires 60 credits for a student to graduate with an Associate’s degree, then a student cannot attempt more than 90 credits.
  • Pace of Progression– The student must successfully complete a certain percentage of the total number of credits that he/or she attempted according to the following (For Associate Degree Programs):
ATTEMPTED
CREDITS*
12 18 24 30 36 42 48 54 60 66 72 78 84 90
EARNED
CREDITS
0 2 4 6 13 19 23 27 33 39 44 49 55 61

*Attempted credits are courses for which a student registered and did not drop before the add/drop period of the semester as per the schools’ academic calendar.  “Successfully completed” is defined as having received grades of “A, B, C, D, or P.”

Grades of “F, FIN, W, WA, WD, WU, INC, or Z” count as attempted credits; however, they do not count as successfully completed courses.

Incomplete Grades (INC): Incomplete grades count as attempted credits.  A student can make up the “INC” grade by the published date on the academic calendar.  If a student does not complete the course by the published deadline, the INC grade will change to a failing grade of FIN.  For more information about grades and the academic calendar, visit the Register’s Office website at https://guttman.cuny.edu/students/the-hub/registrar/ 

SAP Appeal Process

Students who fail to maintain Satisfactory Academic Progress (SAP) have the right to appeal to get their Federal Financial Aid reinstated. An appeal provides an opportunity for a student to demonstrate that their failure to meet the GPA, and/or credits requirements was due to unusual circumstances. Example for such circumstances include but are not limited to medical reason, death of an immediate family member, change or loss of employment, military service or a significant trauma in a student’s life. Information required to be submitted for the SAP Appeal are the SAP Appeal Form, Academic Success Plan, and Supporting Documentation.

  1. Complete the Financial Aid SAP Appeal Form. You can access the form here.
    • Follow the instructions on the SAP Appeal Form to ensure the form is completed correctly. Complete all sections including signing and dating the form. Write a detailed statement on the form (statement questions 1,2, and 3, on the appeal form) to explain the extenuating circumstances which prevented you from meeting the SAP requirements.
  2. Your Academic Success Plan can be found on Degree Works under the Plans tab. If you have any questions regarding your Academic Success Plan, please contact your Academic Advisor. Failure to meet the conditions of your Academic Success Plan will result in the suspension of your Federal Financial Aid for the subsequent term.
  3. Include copies of supporting documentation to substantiate the circumstances listed in your personal statement. Examples of supporting documentation include but are not limited to:
    • Evidence (physician’s statement) of personal illness involving hospitalization or extended confinement;
    • Evidence of death (copy of death certificate) of an immediate family member or illness of an immediate family member of which you were the primary caretaker (include a statement from a physician, social worker, etc. indicating your care-taking role) requiring your absence from classes for an extended period of time;
    • Evidence (statement from a licensed physician, psychologist, social worker, etc.) of an emotionally disabling condition that prevented you from attending classes;
    • Evidence (deployment orders/official documentation) of military duty, involvement with agencies or government, incarceration, or similar reasons that prevented you from attending classes;
    • Evidence of any other extenuating circumstances not listed above (with supporting documentation).
  4. Submit the information listed above by the deadline date indicated on the SAP Appeal form. You can securely upload your documents using the “Document Upload” feature available in CUNYfirst Student Self-Service. You can click here for instructions on how to upload your documents. NOTE: Do not email us documents containing Personally Identifiable Information (such as a social security number; date of birth…); you must use the secure portal on CUNYfirst.
  5. The SAP Appeal Committee will review your appeal and will notify you via email within 10-14 business days of their decision. Failure to submit all the required information listed above will result in your appeal being denied. All committee decisions are final.

SAP appeal submission deadlines:

  • Spring 2021 – May 14th, 2021
  • Fall 2021 – November 30th, 2021

NOTE: If you are registered in Session II, please speak to your financial aid advisor about SAP appeal submission deadlines.

Sponsored by the State of New York, the TAP grant provides tuition assistance for full-time (enrolled for 12 or more credits and/or equated credits) degree students and eligibility is based on the family’s New York State net taxable income.  Students are encouraged to apply annually and to list Guttman’s NYS TAP school code (1421) on their application.  The Higher Education Services Corporation (NYSHESC) determines the applicant’s eligibility and notifies the applicant directly of their eligibility.  Community College students are limited to three years of full-time TAP payments (for a total of 6 full-time TAP payments).  In order for a student to receive a New York State Tuition Assistance Program (TAP), he/she must meet all of the following requirements:

Requirements for New York State Aid

To be eligible for a NYS TAP grant, the student must meet the following requirements:

  • A legal resident of New York State (that is, you must have lived in the State for at least one year prior to the first term for which you are seeking payment)
  • A US citizen or permanent resident
  • Be matriculated (enrolled in a program leading to a degree)
  • Enrolled full-time (minimum 12 credits/equated credits)
  • Maintain satisfactory academic standing, academic program and program pursuit as defined by the New York State Education Department
  • if dependent, a family net taxable income must be below a specified amount, or, if independent, a taxable income must be below certain specified amounts as stated on the TAP application
  • Must have a U.S. high school diploma or a high school equivalency diploma (administered through TASC.  Formally known as a GED).  If you graduated from a high school located outside of the United States, you may need to take an Ability-To-Benefit (ATB) exam prior to the start of your semester in order to receive a TAP award.  For more information, please contact the Office of Financial Aid at 646-313-8011.

To be eligible for a full-time TAP award, a student must register for a minimum of 12 credits and/or equated credits, which must include at least 3 credits in credit-bearing courses. These 12 credits/equated credits must be for coursework that meets the requirements of their specific degree program. A student enrolled in a two-year school cannot receive more than six semesters of TAP while completing their program.  Undergraduate TAP awards range from $500 to $4800 annually at a community college. If there is a TAP award on your CUNY financial aid award letter, note that the amount of the award is an estimate. You can go to www.HESC.ny.gov to check the status of your award.

Academic Progress Requirements (For TAP Purposes)

Meeting the New York State Academic Progress standard requires that the student (1) accumulate at least 6 degree credits by the end of the second semester and between 12-15 credits each semester thereafter AND (2) attain a minimum grade point average (GPA) as specified by CUNY for each TAP payment requested.

Grade Point Average (GPA): New York State requires each student to maintain a minimum cumulative Grade Point Average (GPA) as specified in the chart(s) below for each payment.  For example, if a student is enrolled in the third (3rd) semester of college, he/she will be at the 18th payment point awarded and must have a minimum GPA of 1.5.

Cumulative Credit Hours Earned: A student is required to have accumulated a specific number of units (credits) to maintain their academic progress for a New York State award.  For example, if a student is enrolled in the third (3rd) semester of college, he/she will be at the 18th payment point’s award. A student must have earned 15 units (credits) towards their associate degree.

 

NYS Academic Progress Chart

To receive payments under New York State Tuition Assistance Programs each student must maintain good academic standing.  The good academic standing requirement for New York State financial aid programs consists of both an “Academic Progress” and a “Program Pursuit” component as explained below.

Academic Progress for students who received their first NYS award in the 2010-2011 school year or after and have no remedial (non-credit) coursework their first semester, Meeting the Academic Progress Standard requires that you meet the requirements listed in the chart below:

 

Associate 2 Year Program: Students First NYS Award Payment in 2010-11 and After – Non-remedial
Before Being Certified for This Payment 1st 2nd 3rd 4th 5th 6th
A Student Must Have Accrued at Least This Many Credits 0 6 15 27 39 51
With at Least This Grade Point Average 0 1.3 1.5 1.8 2.0 2.0

 

Program Pursuit

Meeting Program Pursuit requires that you complete the specified percentage of a minimum full-time or part-time course load for each payment received.

Program Pursuit
In semester # 1 2 3 4 5 6
Complete this % 50 50 75 75 100 100

 

ADA Part-Time TAP

Education Law section 661(d)(4) provides that for students who are disabled as defined by the Americans with Disability Act of 1990, “the full-time attendance requirement is eliminated. Such disabled students may be in part-time attendance, as defined by the commissioner in order to be eligible to receive payments. . .”

ADA Part-Time TAP recipients must meet all TAP eligibility requirements. Prior to the 2015-16 academic year, good academic standing was determined using the same satisfactory academic progress standard used for Aid for Part-Time Study—that was, for each ADA Part-Time TAP award, a recipient had two semesters to meet the progress standard.

Beginning with the 2015-2016 academic year, for ADA students who received their first state award during the 2010-2011 academic year and thereafter and who are enrolled less than full-time, good academic standing will be determined using new SAP standards which does not modify the requirements for disabled students, but aligns them to be equivalent with those required of full-time students.

Program: Associate Program
Calendar: Semester 2015-16 and thereafter (ADA Part-time students)
Before Being Certified
for This Payment
1st 2nd 3rd 4th 5th 6th 7th 8th
A Student Must Have Accrued
at Least This Many Credits
0 3 9 18 30 42 51 60
With at Least This
Grade Point Average
0 1.3 1.5 1.8 2.00 2.0 2.0 2.0

More information can be found on the New York State Higher Education Services Corporation’s (HESC) Website.