Satisfactory Academic Progress (SAP)

All Guttman Community College students who receive Federal Title IV funding (Pell, SEOG, Federal Work Student, Direct Loans) must maintain Satisfactory Academic Progress (SAP) according to the CUNY SAP policy in order to receive and maintain eligibility for their financial aid.  Failure to maintain SAP will result in the loss of future eligibility for Federal and State student aid.

Federal Satisfactory Academic Progress (SAP) is evaluated annually at the end of the Spring 2 session.  In order for a student to receive Federal Financial Aid, he/she must meet all of the following requirements:

SAP Requirements for Federal Aid

To receive Federal Financial Aid, a student must meet all of the following requirements:

  • Minimum GPA– To be in good academic standing you must earn a minimum GPA based on attempted credits as follows:
    • 5-12 credits requires a minimum GPA of 1.5,
    • 13-24 credits requires a minimum GPA of 1.75 and
    • Over 24 credits require at least a GPA of 2.0.
  • Maximum Time Frame– The credits a student has attempted is no more than 150% of the credits normally required for the degree For example: if the program of student requires 60 credits for a student to graduate with an Associate’s degree, then a student cannot attempt more than 90 credits.
  • Pace of Progression– The student must successfully complete a certain percentage of the total number of credits that you attempt according to the following (For Associate Degree Programs):
ATTEMPTED
CREDITS*
12 18 24 30 36 42 48 54 60 66 72 78 84 90
EARNED
CREDITS
0 2 4 6 13 19 23 27 33 39 44 49 55 61

 

*Attempted credits are courses you registered for and did not drop before the official withdrawal deadline.  “Successfully completed” is defined as having received grades of “A,” “B,” “C,” “D,” or “P.”

Grades of “F,” “FIN,””W,” “WA,”“WD,””WN,” “WU,” “INC,” or “Z” count as attempted credits, however,

they do not count as successfully completed courses.

Incomplete Grades (INC): Incompletes grades count as attempted credits.  A student can make up the “INC” grade by the published date on the academic calendar.  If a student does not complete that course by the published deadline the INC grade will change to a failing grade of FIN.  For more information about grades and the academic calendar, visit the Register’s Office website at https://guttman.cuny.edu/students/the-hub/registrar/

SAP Appeal Process

Students who fail to maintain Satisfactory Academic Progress (SAP) have the right to appeal to get their federal reinstated. An appeal provides an opportunity for students to demonstrate that their failure to achieve the required G.P.A., and/or credits was due to unusual circumstances such as a medical reason, death of an immediate family member, change or loss of employment, military service or a significant trauma in a student’s life. Included in the appeal are documents that substantiate the student’s statements and reasons for poor academic performance.

  1. Complete the Financial Aid SAP Appeal Form.
    • As part of the SAP Appeal form, prepare a detailed written Personal Statement (typed or printed legibly in 250 words or less), explaining the extenuating circumstances and;
      how you propose to resolve the deficiency that contributed to your unsatisfactory academic progress; and
    • Attach copies of as many of the following types of documentation to support your appeal:
      • Evidence (physician’s statement) of personal illness involving hospitalization or extended confinement;
      • Evidence of death (copy of death certificate required) of an immediate family member (mother, father, child, sibling, grandparent) or illness of an immediate family member of which you were the primary caretaker (include a statement from a physician, social worker, etc. indicating your care-taking role) requiring your absence from classes for an extended period of time;
      • Evidence (statement from a licensed physician, psychologist, social worker, etc.) of an emotionally disabling condition that prevented you from attending classes;
      • Evidence (deployment orders) of military duty; involvement with agencies or government; incarceration; or similar reasons that prevented you from attending classes (official documents);
      • Evidence (official documentation) of any other extenuating circumstances.
  2. Meet with your Student Success Advocate (SSA) or Career Strategist (CS) to develop an individualized Academic Plan.
  3. Attach copies of your supporting documentation and the approved Academic Plan developed by your SSA or CS to the SAP Appeal form.
  4. Submit the information listed above by the deadline date listed on the SAP Appeal form. You have two options to submit your SAP Appeal documents:

    NOTE – Do not email us documents containing Personally Identifiable Information (such as a social security number); you must use the secure portal.

  5. Once the SAP Appeal Committee meets, you will be notified within 10-14 business days (via email) of their decision. All decisions are final.

NOTE – The deadline to submit a Fall 2020 SAP Appeal is November 30th, 2020.

Sponsored by the State of New York, the TAP grant provides tuition assistance for full-time (enrolled for 12 or more credits and/or equated credits) degree students and eligibility is based on the family’s New York State net taxable income.  Students are encouraged to apply annually and to list Guttman’s NYS TAP school code (1421) on their application.  The Higher Education Services Corporation (NYSHESC) determines the applicant’s eligibility and notifies the applicant directly of their eligibility.  Community College students are limited to three years of full-time TAP payments (for a total of 6 full-time TAP payments).  In order for a student to receive a New York State Tuition Assistance Program (TAP), he/she must meet all of the following requirements:

Requirements for New York State Aid

To be eligible for a NYS TAP grant, the student must meet the following requirements:

  • A legal resident of New York State (that is, you must have lived in the State for at least one year prior to the first term for which you are seeking payment)
  • A US citizen or permanent resident
  • Be matriculated (enrolled in a program leading to a degree)
  • Enrolled full-time (minimum 12 credits/equated credits)
  • Maintain satisfactory academic standing, academic program and program pursuit as defined by the New York State Education Department
  • if dependent, a family net taxable income must be below a specified amount, or, if independent, a taxable income must be below certain specified amounts as stated on the TAP application
  • Must have a U.S. high school diploma or a high school equivalency diploma (administered through TASC.  Formally known as a GED).  If you graduated from a high school located outside of the United States, you may need to take an Ability-To-Benefit (ATB) exam prior to the start of your semester in order to receive a TAP award.  For more information, please contact the Office of Financial Aid at 646-313-8011.

To be eligible for a full-time TAP award, a student must register for a minimum of 12 credits and/or equated credits, which must include at least 3 credits in credit-bearing courses. These 12 credits/equated credits must be for coursework that meets the requirements of their specific degree program. A student enrolled in a two-year school cannot receive more than six semesters of TAP while completing their program.  Undergraduate TAP awards range from $500 to $4800 annually at a community college. If there is a TAP award on your CUNY financial aid award letter, note that the amount of the award is an estimate. You can go to www.HESC.ny.gov to check the status of your award.

Academic Progress Requirements (For TAP Purposes)

Meeting the New York State Academic Progress standard requires that the student (1) accumulate at least 6 degree credits by the end of the second semester and between 12-15 credits each semester thereafter AND (2) attain a minimum grade point average (GPA) as specified by CUNY for each TAP payment requested.

Grade Point Average (GPA): New York State requires each student to maintain a minimum cumulative Grade Point Average (GPA) as specified in the chart(s) below for each payment.  For example, if a student is enrolled in the third (3rd) semester of college, he/she will be at the 18th payment point awarded and must have a minimum GPA of 1.5.

Cumulative Credit Hours Earned: A student is required to have accumulated a specific number of units (credits) to maintain their academic progress for a New York State award.  For example, if a student is enrolled in the third (3rd) semester of college, he/she will be at the 18th payment point’s award. A student must have earned 15 units (credits) towards their associate degree.

 

NYS Academic Progress Chart

To receive payments under New York State Tuition Assistance Programs each student must maintain good academic standing.  The good academic standing requirement for New York State financial aid programs consists of both an “Academic Progress” and a “Program Pursuit” component as explained below.

Academic Progress for students who received their first NYS award in the 2010-2011 school year or after and have no remedial (non-credit) coursework their first semester, Meeting the Academic Progress Standard requires that you meet the requirements listed in the chart below:

 

Associate 2 Year Program: Students First NYS Award Payment in 2010-11 and After – Non-remedial
Before Being Certified for This Payment 1st 2nd 3rd 4th 5th 6th
A Student Must Have Accrued at Least This Many Credits 0 6 15 27 39 51
With at Least This Grade Point Average 0 1.3 1.5 1.8 2.0 2.0

 

Program Pursuit

Meeting Program Pursuit requires that you complete the specified percentage of a minimum full-time or part-time course load for each payment received.

Program Pursuit
In semester # 1 2 3 4 5 6
Complete this % 50 50 75 75 100 100

 

ADA Part-Time TAP

Education Law section 661(d)(4) provides that for students who are disabled as defined by the Americans with Disability Act of 1990, “the full-time attendance requirement is eliminated. Such disabled students may be in part-time attendance, as defined by the commissioner in order to be eligible to receive payments. . .”

ADA Part-Time TAP recipients must meet all TAP eligibility requirements. Prior to the 2015-16 academic year, good academic standing was determined using the same satisfactory academic progress standard used for Aid for Part-Time Study—that was, for each ADA Part-Time TAP award, a recipient had two semesters to meet the progress standard.

Beginning with the 2015-2016 academic year, for ADA students who received their first state award during the 2010-2011 academic year and thereafter and who are enrolled less than full-time, good academic standing will be determined using new SAP standards which does not modify the requirements for disabled students, but aligns them to be equivalent with those required of full-time students.

Program: Associate Program
Calendar: Semester 2015-16 and thereafter (ADA Part-time students)
Before Being Certified
for This Payment
1st 2nd 3rd 4th 5th 6th 7th 8th
A Student Must Have Accrued
at Least This Many Credits
0 3 9 18 30 42 51 60
With at Least This
Grade Point Average
0 1.3 1.5 1.8 2.00 2.0 2.0 2.0

More information can be found on the New York State Higher Education Services Corporation’s (HESC) Website.