Our goal is to provide exceptional customer service in keeping with the high standards promoted by Guttman Community College and the City University of New York. We use payroll systems and solutions to audit, submit and assure accurate and timely processing of payroll and payroll-related transactions. We process all time and leave according to contractual bargaining agreements and University personnel policy.
Employees are encouraged to use annual leave accruals during the annual leave period in which they are earned. Hours of work are those designated by the College or unit and cannot be changed or amended without the approval of the President or his or her designee.
Payroll
Adjunct Pay Dates
Fall I 2023 Semester (9/8/23-12/18/23) pay dates
- 9/29/2023
- 10/13/2023
- 10/27/2023
- 11/9/2023
- 11/24/2023
- 12/8/2023
- 12/22/2023
- 1/5/2024
Fall II 2023 Semester (1/3/24-2/23/24) pay dates
- 1/19/2024
- 2/2/2024
- 2/16/2024
- 3/1/2024
PSC-CUNY’s Union Adjunct Pay Dates
Electronic Paystubs
The NYC Office of Payroll Administration (OPA) is providing access to NYCAPS Employee Self-Service (ESS) to all CUNY’s Community College employees. The NYCAPS ESS will enable CUNY’s Community College employees to view fully detailed paystubs online. Full paystubs will be available in NYCAPS ESS for the previous 12-month period.
Payroll Forms
- Federal Tax Withholding Form W-4 (2023) – For Federal taxes; to be filled out with IT-2104 form
- State and City Tax Withholding Form (IT-2104 for 2023)– For NY State and City taxes; to be filled out with Federal W-4 form
- State Certificate of Exemption from Withholding (IT-2104-E for 2023) – For any resident who wants to claim exemption from state/city tax. The criteria are listed on the form that must be met to qualify for exemption
- Change of Personal Information Form
- Direct Deposit Enrollment Form
Exemption from Withholding on Compensation for Independent (and Certain Dependent) Personal Services of a Nonresident Alien Individual – this information and forms are to be used by nonresident aliens only who want to claim exemption from federal, state and city taxes:
Payroll Calendars
Tax Information
Who Needs a Paycheck Checkup? With the new tax law changes, it’s especially important for people to use the Withholding Calculator on IRS.gov, or speak with their tax advisor, to make sure they have the right amount of withholding. Having too little tax withheld can mean an unexpected tax bill or penalty at tax time next year.
Time & Leave System
The Office of Human Resources and Information Services are proud to introduce Guttman’s very first Time and Leave System. View your Time and Leave balances, accruals and usage history anytime, anywhere.
Timesheets and Monthly Sick Leave Exception Forms
Timesheets and Monthly Sick Leave Exception forms may be accessed by logging in via forms.guttman.cuny.edu, clicking on New Form > Human Resources Operations, and selecting the applicable timesheet based on your job title. See images below for reference.
The Bi-Weekly Timesheet Guide provides detailed instructions on how to complete the bi-weekly timesheet.
Time & Leave Forms
- Advance Approval of Leave Form
- Application for Leave for Special Purposes – (Full Time Teaching and Non-Teaching Instructional Time Sheet-Faculty, HEO’s, Registrar and CLT’s)
For use when taking jury duty or bereavement leave - HEO Request for Overtime/Compensatory Time Form
Holiday Schedules
2023-2024 CUNY Employee Holiday and Annual Leave Calendar
These are the scheduled holidays, unscheduled holidays and annual leave year periods as provided by Board policy or by the various Union contracts, which may be subject to change. As you will see, all groups of employees have similar schedules, but they are not identical. Therefore, it is important that you consult the chart to determine your exact grouping.
For holidays which fall on a Saturday or Sunday, the schedule indicates when they are to be observed, or provides for an unscheduled holiday, for employees who normally are scheduled to work Monday through Friday.
FAQs
Q: What is the Guttman Community College, CUNY Federal Identification Number (FIN) or Employer Identification Number (EIN)?
A: The FIN or EIN is 13-6400434
Q: How do I change my personal information in the Human Resources and Payroll databases?
A: To change personal information such as address and phone number, log into CUNYfirst > HR/Campus Solutions > Self Service > Personal Information and update your information directly. For changes in name, marital status, and/or degree, complete a Change of Personal Information form and submit to the Office of Human Resources directly. If you are participating in the Edenred Commuter Benefits Program, submit a Change Personal Information form to the Assistant Director for Employee Services in the Office of Human Resources. Contact your union and pensions plan directly.
Q: Why is there a discrepancy between my gross annual earnings and my annual base salary?
A: For full time employees, computation of the biweekly wage is made by dividing the annual salary by the number of calendar days in the year and multiplying this result by fourteen (the number of calendar days in a pay period). See the NYC Pay Rate Calculator.
Q: What happens if I lose my paycheck?
A: In the event you lose your paycheck, please submit a notarized Stop Payment Notice Form to the Office of Human Resources. For more information, visit the NYC Check Replacement page.
Q: When closing my direct deposit bank account, who should I contact first: my bank or the Office of Human Resources?
A: We advise that employees change their direct deposit account with the Office of Human Resources first. Furthermore, the Office of Human Resources strongly recommends that employees do not close their old bank account until the new one has been updated in the payroll system to avoid the check being returned to the city.
Q: What do the different sections of my pay stub mean?
A: Refer to The Office of Payroll Administration Pay Statement Explained webpage for a quick breakdown of your paystub.