What are the benefits of the Federal Work-Study Program?
There are a number of benefits associated with FWS participation. Some of these are:
- If you have never had a job, the FWS program can give you your first exposure to the work place. FWS employers are often willing to give you on-the-job training.
- You can gain valuable job experience, especially if you find positions relating directly to your program of study or career choice.
- You may use your FWS job as an employment reference when seeking regular employment after graduation.
- A FWS position can sometimes lead to a permanent job with the agency that hired you as a FWS student.
Federal Work-Study is awarded on a first-come, first-served basis. Eligibility for this program is based on the financial status of the student and/or his or her family. Interested students who do not receive a Federal Work-Study in their financial aid offer may add their name to the waitlist (pending the availability of additional funding).
Federal Work-Study Eligibility Requirements:
- Complete the Free Application for Federal Student Aid (FAFSA) and meet the eligibility criteria.
- Provide additional documents according to their CUNYfirst “To-Do List” if needed
- Answer “Yes” to the question, “Are you interested in work-study?” on the FAFSA application.
- Qualify for federal financial aid and have remaining financial need demonstrated through the FAFSA.
- Minimum half-time enrollment (6 credits) is required in the semester(s) you wish to work.
- Meet Satisfactory Academic Progress (SAP).
Federal Work-Study Award Notification
You can view your Federal Work-Study award by logging into your CUNYfirst account. If you received an FWS award, you must accept or decline. Accepting your FWS award notifies the Office of Financial Aid that you are interested in participating in the program.
Federal Work-Study Waitlist
Because Federal Work-Study awards are assigned on a first-come, first-served basis, funding can run out. However, we do maintain a waitlist for interested students should additional funding become available. The Office of Financial Aid will notify you via your Guttman email if you have been awarded Federal Work-Study through the waitlist. To access the waitlist, click here.
Types of Federal Work-Study Placement
You must be placed in a position in order to earn your Federal Work-Study award. Guttman Community College offers three (3) types of placement opportunities.
* Covid-19 has affected all of us in the manner in which we live our daily lives and FWS is no exception. For the Fall 2020 semester, the FWS program will operate on a remote-basis to allow students to continue receiving the benefits of the program from the safety of their homes.
On-campus, off-campus and PSC jobs will operate on a remote-basis.*
Placement is made on-campus at either an academic department or administrative office at Guttman.
Organizations off-campus have a contract with CUNY to hire FWS students. The organizations are within the five boroughs, and the pay rate varies depending on the position.
Public Service Corps
Public Service Corps (PSC) is a paid internship that utilizes your Federal Work-Study grant. Submit application and resume to the Federal Work-Study Coordinator. The starting pay rate varies. PSC has a separate contract, and all tax forms are submitted to them.
Once you have been hired either on-campus or off-campus (all on-boarding for Public Service Corps is processed through the agency), you will need to review the on-boarding information below and fill out the appropriate forms. During the Covid-19 public health emergency, Financial Aid Services is practicing social distancing and is unable to accept in-person paperwork. You may submit these required forms via CUNYfirst.
W4 (Employee Withholding)
Instructions for filling out the 2020 W4 (Employee Withholding) Form:
If you would like to have taxes withheld, indicate on Line 5 the number of allowances you are claiming. If you have no dependents, and no spouse, you can indicate a 0 or a 1.
If you do not want to have taxes withheld, skip Line 5 of the form, and write “Exempt” on Line 7
Instructions for filling out the 2020 I-9 (Employee Eligibility Verification) Form:
You must bring in a signed I-9 Form, along with acceptable documentation. You are required to submit one item from List A, or a combination of items from B and C. All documents must be current (unexpired).
New York State Forms (IT 2104 or IT 2104-E)
Instructions for filling out New York State Forms (IT-2104 or IT-2104-E):
New York State Form IT-2104 is for students who want to withhold New York State taxes. You must indicate the number of allowances on the form you wish to withhold.
New York State Form IT-2104-E is for students who do not want to withhold New York State taxes. This form should only be filled out if you are either (a) under the age of 18, (b) over the age of 65, or (c) a full-time (12 credit) student under the age of 25.
As a student-employee at Guttman Community College, you may be granted access to confidential and private records of students, faculty, staff, and applicants for admission or employment. These records are protected from disclosure to third parties under CUNY as well as federal and state privacy laws. Student records are protected by the Family Educational Rights and Privacy Act (FERPA) and must be treated as confidential. Therefore, it is an on-boarding requirement to sign/date the FERPA Agreement.
Labor Pay Notice
The Labor Pay Notice is to be completed by the Office of Financial Aid and signed by the student. This form indicates the student’s pay rate and is required by New York State.
After You Start Working
Submitting Your Timesheet
Timesheets are submitted by FWS students to their supervisors and the Office of Financial Aid through the Online Timesheet. You will learn about timesheet submission at the Mandatory FWS Orientation.
When Will I Be Paid?
Students are paid biweekly, according to the dates on the payroll calendar. Late timesheets will be retroactively paid on the next payroll cycle.
How Will I Be Paid?
Students can receive their payment in one of two ways:
- Check: A paper check mailed to your address on file on the respective cycle date listed on the payroll calendar.
- Direct Deposit: FWS earnings transferred electronically into your personal checking or savings account on the date indicated on the payroll calendar. Visit the Federal Work Study Payments page on the CUNY website for more information.
What You Should Know:
- The average federal work-study award ranges from $500 to $2000 per semester depending on the student’s financial need and funding availability.
- The current pay rate is $15.00 – $17.00 an hour.
- You may only be paid for hours actually worked on a bi-weekly basis.
- Students are permitted to work only one (1) position per semester.
- You and your supervisor are responsible for making sure you do not exceed your budgeted FWS award.
- Students must attend a mandatory FWS Orientation prior to starting their placement each academic year.
- Once you have earned your maximum FWS award, you must stop working since you cannot exceed your allocated FWS award amount.
- You may not work past the last day of the semester or your last date of attendance.
- You must remain enrolled in at least 6 credits each semester in order to continue participating in the FWS program.
- Your work period is not to exceed 20 hours per week while classes are in session.
- You are required to take a minimum unpaid work break of 30 minutes after working 5 consecutive hours.
- You may not work during your scheduled class times.
- If you are unable to earn your entire FWS award before the end of the academic year, the unearned portion of your award will not be paid to you.
- FWS earnings are not included in the calculation of your eligibility for financial aid.